SMC Generated Documents

These documents are created by the Shipment Management Centre based on the information you provided when you created the booking.

To generate SMC Generated Documents, see Documents.

To view the document, click the View icon, the document is in a .PDF format.

To edit the document, click the Edit icon.

Cargo Manifest

The Unit Manifest created by the Shipment Management Centre is a container specific packing list. More than one manifest can be created for a booking. You can select the unit (container or outer package of any type) for the manifest being created. Any subordinate items will automatically be included.

Figure 1: Cargo Manifest Document

Certificate of Origin

The Certificate of Origin certifies the goods on manufacturing or producing or growing methodologies of the certified countries. The Shipment Management Centre allows the user to create only one certificate of origin for a booking, so all items in the booking will automatically be included in the document.

Figure 2: Certificate of Origin Document

Commercial Invoice

The Commercial Invoice is a document issued by a seller to a buyer.  It describes the seller's terms and conditions in exchange for the transfer of goods. Commercial Invoice is linked to the Packing List. Data that is common to the invoice and packing list is copied from the Packing List and will not be editable in the Invoice Document Details. If the invoice and packing list are not linked, most of the header (non-line item data) is editable. Data that is specific to the invoice, such as the amounts to be added to the invoice, are always editable.

Figure 3: Commercial Invoice Document

Contract of Carriage

For the Contract of Carriage, the Edit mode is disabled. You can view the .pdf page by clicking on the View icon. The Contract of Carriage is similar to the Bill of Lading used in Air or Ocean freight.  It is an agreement to carry a customer's freight from point A to point B and has all the critical information for all parties to know the arrangements.  It has the shipper location the consignee location as well as the contents of the shipment and who's responsible for paying for the charges.

This form is only available for Transport modes Ground or Domestic within North America (US, Canada, Mexico) when the "Send Booking to" party is Expeditors.

Figure 4: Contract of Carriage

NAFTA Certificates

The Shipment Management Centre has four specialized NAFTA Certificates of Origin: US (English), Mexico (Spanish), Canada (English) and Canada (French).

Figure 5: US NAFTA Certificate

Figure 6: Mexico NAFTA Certificate

Figure 7: Canada NAFTA Certificate (English)

Figure 8: Canada NAFTA Certificate (French)

Packing List

The Packing List describes the contents of a shipment and how it is packed. It includes references, the booking item (line level) details and header information, such as addresses. You can edit any of the pre-filled data for the packing list with the exception of the line item data. The intent is to provide maximum flexibility and assure that the packing list and invoice can be edited to match financial documents such as Letters of Credit. Data changed in Packing list Document Details will not copy back to the booking, with the exception of the Packing List number and the Invoice number which will update booking references. Make sure to Lock the document when you make changes, see View and Edit Documents for more information.

Figure 9: Packing List Document

Proforma Invoice

The Proforma Invoice is a document issued by a seller to a buyer. It is sent in advance of shipment, usually to enable the buyer to obtain an import permit or foreign exchange permit, or both. The proforma invoice gives a close approximation of the weights and values of the shipment to be made.  Proforma Invoice is linked to the Packing List. The data that is common to the invoice and packing list is copied from the Packing List and will not be editable in the Invoice Document Details. If the invoice and packing list are not linked, most of the header (non-line item data) is editable. Data that is specific to the invoice, such as the amounts to be added to the invoice, are always editable.

Figure 10: Proforma Invoice Document

Shippers Export Declaration (SED)

The Shippers Export Declaration is required under government agencies regulations, such as customs, in connection with an export. The SED is specific to the US Department of Commerce. It summarizes the US legal clauses, judicial measures and other export regularities. The Shipment Management Centre allows you to create only one Export Declaration for a booking, so no line item selection is necessary.

If your booking is created with a non-US currency, your SED can still be created in US Dollars.  The system will check for a valid exchange rate and convert to Dollars automatically or you can edit the SED and enter an exchange rate.  

See View and Edit Documents for more information.

Figure 11: Shippers Export Declaration (SED) Document

Shipper Declaration for Dangerous Goods

The Shipper Declaration of Dangerous goods declares the exact nature of the hazardous cargo being shipped. The form includes all hazardous details, quantities, and destination. This form must be received by the carrier prior to cargo delivery. The Shipment Management Centre will allow the creation of separate forms for ocean and air.

Figure 12: Shipper Declaration for Dangerous Goods (Ocean) Document

Figure 13: Shipper Declaration for Dangerous Goods (Air) Document

Truck Bill of Lading

The Truck Bill of Lading created by the Shipment Management Centre is a non-negotiable bill of lading. Here, the goods are consigned directly to a named consignee.

Figure 14: Truck Bill of Lading Document

Shippers Letter of Instruction (SLI)

For the Shippers Letter of Instruction, the Edit mode is disabled. You can view the .pdf page by clicking on the View icon.

Figure 15: Shippers Letter of Instruction (SLI) Document

Canada Customs Invoice

The Canada Customs Invoice will show only those documents where the Exporter/Shipper country is selected as Canada.

Figure 16: Canada Customs Invoice Document

Canada Export Declaration

The Canada Customs Invoice will show only those documents where the Exporter/Shipper country is selected as Canada.

Figure 17: Canada Export Declaration Document

USMCA Certification of Origin

The NAFTA trade program ended between the three countries, U.S., Mexico, and Canada on June 30, 2020. In support of the new agreement known as USMCA, T-MEC, and CUSMA that went into effect on July 1, 2020, Tradeflow created its own USMCA Certification of Origin document to make it accessible in the Shipment Management Centre.

Figure 18: USMCA Certification of Origin Document